[CODATA-international] Call for Proposals - Open Repositories 2020

Asha CODATA asha at codata.org
Mon Nov 18 11:34:05 EST 2019


The 15th International Conference on Open Repositories, OR2020
<https://or2020.sun.ac.za/en/>, will be held in Stellenbosch, South Africa,
from 1-4 June 2020. The organisers are pleased to invite you to contribute
to the program. This year’s conference theme is:

*Open for all*

In today’s world, access to knowledge by all is viewed by some as a
fundamental freedom and human right. In our societies, open knowledge for
all can enable sustainable development and growth on many levels. How well
do repositories support knowledge in the service of society? How well do
they enable local knowledge sharing and support not only academic use, but
also use in education and practice?

*Invitation to participate*

OR2020 will provide an opportunity to explore and reflect on the ways
repositories enable openness for all. We hope that this discussion will
give the participants new insights and inspiration, which will help them to
play a key role in developing, supporting and sharing an open agenda and
open tools for research and scholarship.

We particularly welcome proposals on the overall “Open for All” theme, but
also on other administrative, organisational or practical topics related to
digital repositories. We are particularly interested in the following

1. Equity and democratization of knowledge

   - Accessibility of repositories and their content
   - Equity and democratization of knowledge
   - Inclusion of marginalized and underrepresented voices
   - Local knowledge sharing
   - Moving beyond traditional academic content and services, supporting
   educators and practitioners
   - Supporting knowledge in the service of society, encouraging
   non-academic use
   - Enabling access to governmental publications/data
   - Addressing language barriers

2. Beyond the repository

   - Integration with other open knowledge resources (e.g. Wikimedia and
   - Next Generation Repositories, Pubfair
   - Convergence and integration with other types of systems (e.g. current
   research information systems, digital asset management systems, publishing
   platforms, ORCID)
   - Interoperability vs integration
   - New models for scholarly sharing
   - Data mining, artificial intelligence and machine learning

3. Open and sustainable

   - Local systems vs repository as a service
   - Securing long-term funding for open infrastructures
   - Open business models and governance for open infrastructures
   - Sustaining community-based infrastructure

4. Policies, licensing and copyright laws

   - Impact of GDPR (General Data Protection Regulation), POPIA (Protection
   of Personal Information Act) and copyright laws
   - Publisher policies, embargoes and rights retention
   - Licenses and re-use of content
   - Compliance and impact of funder policies (e.g. Plan S) on repositories

5. Discovery, use and impact

   - Data/metadata visualization
   - Open access discovery, research data discovery
   - Tools for researchers and practitioners, interfaces for machines
   - Measuring impact particularly outside of the academic context.
   - Supporting use by practitioners.

6. Supporting open scholarship and cultural heritage

   - Providing access to different types of materials (e.g. research data,
   scholarly articles, pre prints and overlay journals, open access
   monographs, theses and dissertations, educational resources, archival and
   cultural heritage materials, audiovisual materials, software, interactive
   publications and emerging formats)
   - Repositories as digital humanities and open science platforms
   - Inclusion of marginalized and underrepresented voices

*Submission Process*

The Program Committee has provided templates to use for submissions (see
below for links). Please use the submission template, and then submit
through ConfTool (link coming soon) where you will be asked to provide
additional information (such as primary contact and the conference subtheme
your submission best fits).

Accepted proposals in all categories will be made available through the
conference’s website. Later, the presentations and associated materials
will be made available in an open repository; you will be contacted to
upload your set of slides or poster. Some conference sessions will be live
streamed or recorded, then made publicly available.

After the completion of the conference, we will solicit full papers from a
selection of presentation  in order to be published in the OR2020
proceedings (open access, no article processing charge) in cooperation with
a scholarly publisher. If you are proposing a presentation or panel, you
may want to consider whether it could be turned into a full paper.

*Submission Categories*


Presentations make up the bulk of the Open Repositories conference.
Presentations are substantive discussions of a relevant topic; successful
submissions in past years have typically described work relevant to a wide
audience. These typically are placed in a 30 minute time slot (generally
alongside two other presentations for a total of 90 minutes). We strongly
encourage presentations that can be delivered in 20-25 minutes in order to
leave time for questions and discussion.

Presentation proposals should be 2-3 pages.


Panels are made up of two or more panelists presenting on work or issues
where multiple perspectives and experiences are useful or necessary.
Successful submissions in past years have typically described work relevant
to a wide audience and applicable beyond a single software system. All
panels are expected to include diversity in viewpoints, personal
background, and gender of the panelists. Panels can be 60 or 90 minutes
long. If 60 minutes, the panel may be combined in a session with a

Panel proposals should be 2-3 pages.

*24×7 Presentations*

24×7 presentations are 7 minute presentations comprising no more than 24
slides. Successful 24×7 presentations are fast paced and have a clear focus
on one idea. 24×7 presentations about failures and lessons learnt are
highly encouraged.

Presentations will be grouped into blocks based on conference themes, with
each block followed by a moderated question and answer session involving
the audience and all block presenters.

Proposals for 24×7 presentations should be one page.


OR2020 will feature physical posters only. Posters should showcase current
or ongoing work that is not yet ready for a full 30 minute presentation.
Instructions for preparing the posters will be distributed to authors of
accepted poster proposals prior to the conference. Poster presenters will
be expected to give a one-minute teaser at a Minute Madness session to
encourage visitors to their poster during the poster reception.

Proposals for posters should be one page.

*Developer Track*

The Developer Track provides a focus for showcasing technical work and
exchanging ideas. Presentations are 15-20 minutes and can be informal.
Successful developer track presentations include live demonstrations, tours
of code repositories, examples of cool features, and unique viewpoints.

Proposals for the developer track should be one page.

*Workshops and Tutorials*

The first day of Open Repositories 2020 will be dedicated to workshops and

Workshops and tutorials generally cover practical issues around
repositories and related technologies, tools, and processes. Successful
workshops include clear learning outcomes, involve active learning, and are
realistic in terms of the number of attendees that can actively participate
in the workshop.

Workshops and tutorials can be 90 minutes, 3 hours (half-day), or 6 hours
(full day).

Proposals for workshops should be no longer than 2 pages.


The OR2020 proposal templates help you prepare an effective submission.
Please select the submission type below to download the templates.
Templates are available in Microsoft Word, Open Document Format and Plain
Text. Submission in PDF format is preferred.

   - Workshop template [docx
   - Presentation template [docx
   - Poster template [docx
   - Panel template [docx
   - DevTrack template [docx
   - 24×7 template [docx
   - All templates [zip

*Submission System*

The system will be open for submissions by the end of November,  and the
link will be on the conference website (https://or2020.sun.ac.za/).

*Review Process*

All submissions will be peer reviewed and evaluated according to the
criteria outlined in the call for proposals, including quality of content,
significance, originality, and thematic fit. The program committee makes
the final decisions on inclusion in the conference. If you would like to
volunteer to be a reviewer, please contact the program committee below.

Also, please note that the program committee may accept a submission with
the requirement that it move to another format (a presentation to a poster,
for example). In such cases, submitters will have the opportunity to make a
decision on whether to accept or decline such a move.

*Code of Conduct*

The OR2020 Code of Conduct is available at
https://or2020.sun.ac.za/code-of-conduct/. We expect submitters to hold to
the Code of Conduct in their proposals, presentations, and conduct at the

*Fellowship Programme*

OR2020 will again run a Fellowship Programme, which will enable us to
provide support for a small number of full registered places (including the
poster reception and conference dinner) for the conference in Stellenbosch.
The programme is open to librarians, repository managers, developers and
researchers in digital libraries and related fields. Applicants submitting
a proposal for the conference will be given priority consideration for
funding, and preference will be given to applicants from the African
continent. Full details and an application form will shortly be available
on the conference website.

*Key Dates*

   - 13 January 2020: Deadline for submissions
   - 20 January 2020: Deadline for Fellowship Programme applications
   - 10 February 2020: Submitters notified of acceptance of workshop
   - 10 February 2020: Registration opens
   - 17 February 2020: Fellowship Programme winners notified
   - 9 March 2020: Submitters notified of acceptance of full presentation,
   24×7, poster and developer track proposals
   - 20 April 2019: Close of Early Bird registration
   - 1-4 June 2020: OR2020 conference

*Program Co-Chairs*

   - Iryna Kuchma, EIFL
   - Lazarus Matizirofa, University of Pretoria
   - Dr Daisy Selematsela, University of Johannesburg

Contact: or19-program-chairs at googlegroups.com

*Local Hosts*

   - Stellenbosch University <https://www.sun.ac.za/>
   - Library and Information Service <https://library.sun.ac.za/>
   - Contact: Mimi Seyffert-Wirth (mseyf at sun.ac.za / or2020 at sun.ac.za)

*Website and Social Media*

   - Website: https://or2020.sun.ac.za/
   - Twitter: https://twitter.com/OpenRepo2020
   - Hashtag: #openrepos2020
   - Facebook: https://www.facebook.com/ORConference



*Beijing Declaration on Research Data*
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Asha Law | Program Assistant, CODATA | http://www.codata.org

E-Mail: asha at codata.org
Tel (Office): +33 1 45 25 04 96

CODATA (Committee on Data of the International Council for Science), 5 rue
Auguste Vacquerie, 75016 Paris, FRANCE
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